Spectrum ERP Material Management Module

Material Management system

Material Management Module

Material Management is a technique for appropriate planning of flow of materials required by an organization. It essentially covers aspects of acquiring best quality materials, in optimal quantity, at right time, from most suitable resources, at appropriate prices.

Material Management starts right from Material Requirements Planning, to sourcing and purchasing optimal quantities of materials. It also covers the right movement of materials within the plant in order to ensure continuous supply required for production. It also involves steps to ensure the right amount of stocks, with minimal wastage.

Thus, material management is a very crucial function of an organization to improve the efficiency of operations & ensure profitability.

Components of Spectrum ERP Material Management Module

Spectrum ERP Material management Module has components such as Material Requirement Planning, Pre-Procurement, Sub-Contracting, Procurement, Inventory Administration, In-Plant Materials movement, Warehouse Management, Quality Control, Budget & Control etc.

Integration with other Modules of Spectrum ERP

Spectrum ERP Material Management Module is tightly integrated with all other modules of Spectrum ERP and supports all cases within ERP manufacturing.

Mobility & Reporting Features of Material Management Module

We have made certain important functions and reports of Spectrum ERP Material Management Module available at the click of a button on your Mobile, so that you can take decisions and perform actions anytime, from anywhere.

  • Raise Material Request, Inspection Request, Material Receipts, Stock Transfer
  • Document authorization through mobile
  • Event based alert & notifications
  • Exception Reporting
  • Material management report and Dashboard on mobile

Functions of Spectrum ERP Material Management Module

Material Requirement Planning

Supports a combination of Production Planning, Scheduling and Inventory Control.

  • Integrates with Planning, Production, Scheduling, Maintenance
  • Supports reorder point, reorder quantity, lead time based method
  • Supports MRP for Fixed Inventory level and Manual Forecast
  • Supports both Make to Order and Make to Stock planning

Warehouse Management

Tracks the entry and movement of materials within one or more warehouses, also keeps a track of reserve stocks for projects and departments

  • Defines multiple warehouse
  • Maps items to one warehouse or multiple warehouses (as required)
  • Records Inward receipt of materials and services
  • Ensures Consumption tracking for dept, cost center, EMP, contractor, project, job card and many other parameters
  • Records Inspection entry
  • Records Material outward movement
  • Provides Lot and serial number tracking
  • Maintain records of Reserve stock for project and department
  • Enables Material valuation
  • Enables Integration with finance
  • Records Sub-contracting cases
  • Enables Physical entry and cycle count

Procurement

Supports procurement of raw materials, capital & consumable items and drop shipment cases.

  • Collects requirement from departments
  • Sends enquiries to vendors
  • Collects quotations
  • Enables view of auto generated comparative statement
  • Presents Landed value calculation in comparative statement
  • Ensures Budget implementation
  • Manages pre procurement activity for both material and services

Import

Provides Functionality to Import data from other softwares

  • Enables Import of purchase order in multiple currency
  • Provides Entry of bill of landing for imported shipment
  • Provides for Bill of Entry, custom duty calculations and account postings
  • Records Material received at external warehouse, transport to factory warehouse
  • Enables passing Bills with all other expenses
  • Records Correct material valuation including all expenses

Inbound Logistics

Helps define, capture & implement logistics rules

  • Defines logistics related info in purchase order
  • Captures logistics detail in gate entry
  • Integrates with Weighbridge
  • Creates freight order for long term contracts
  • Clears freight bill as per contract

Inventory Administration

Manages inventory from multiple locations & units with consolidation at Head Office level.

  • Defines Item classification
  • Manages inventory of multiple unit
  • Consolidation of data at HO level
  • Defines Item attributes
  • Records Serial Number & warranty
  • Enables Procurement of both material and services
  • Maintains item wise make and technical grade
  • Tracks Multiple item units
  • Defines central procurement unit
  • Provides System security

Pre-Procurement

Collects requirements of Pre-Procurement & quotations

  • Collects requirement from departments
  • Sends enquiries to vendors
  • Collects quotations
  • Enables view of auto generated comparative statement
  • Presents Landed value calculation in comparative statement
  • Ensures Budget implementation
  • Manages pre procurement activity for both material and services

Sub-Contracting

Supports all sub contracting activities from defining scope to billing.

  • Records details of Sub contract work orders
  • Defines material scope (own or contractor)
  • Implements order wise material control
  • Links material consumption to sub contract order
  • Creates Debit note for contractor for chargeable issues
  • Provides Sub contract progress reporting
  • Enables Sub contract billing as per contract, progress and debit notes

Quality Control

Helps define, check, link quality parameters and raise issues related to quality

  • Defines item wise quality parameter
  • Specifies parameter value in indent and order
  • Records quality parameter value against receipt material
  • Creates Debit note for quality issue
  • Links Quality debit note with purchase bill

Budgeting and Controlling

Helps define & implement budget rules for projects, departments and so on

  • Defines item level budget
  • Implements budget rules in indenting and order processing
  • Makes Provisions for budget amendments